2014 Annual General Meeting Minutes
Meeting No. : 5
Date : 12 August 2014 Meeting
commenced at 7:00 PM
Place : 7 Carisbrook Place
Present : : Rex Bushell Coordinator
& Trustee
: Tim Reardon Treasurer & Trustee
: Rod Lugton Trustee
: Malcolm Watkins Secretary
: John Smulders
: Janice Smulders
: George Dyer
: Cathy Davidson
: Richard Flint
: Jeanette Holborow
Apologies : Vince Gabelich
: Colin Clark
: Robin Holdsworth
The
Trustees and those present at this Annual General Meeting made the following
resolutions.
1. 2013 AGM Minutes
The minutes of the Annual General Meeting held 24 July 2013 were read to the meeting. A resolution was passed that these were a true record of that meeting.
Moved: Tim Reardon,
Seconded: Richard Flint
Matters Arising from the Minutes:
First Aid Training, has not yet been carried out. Malcolm is to follow up on training courses and report back to a Working Bee before end of September.
Medic Alert Bracelet details (number only) are to be added to the Working Bee Contacts list.
H&S Hazard Safety signs are ready to be installed at each track entrance.
The minutes of the Annual General Meeting held 24 July 2013 were read to the meeting. A resolution was passed that these were a true record of that meeting.
Moved: Tim Reardon,
Seconded: Richard Flint
Matters Arising from the Minutes:
First Aid Training, has not yet been carried out. Malcolm is to follow up on training courses and report back to a Working Bee before end of September.
Medic Alert Bracelet details (number only) are to be added to the Working Bee Contacts list.
H&S Hazard Safety signs are ready to be installed at each track entrance.
2. Chairman’s Report
The Chairman’s report was read to the meeting (please refer to the report attached). The following is a summary of this report.
Rex expressed his thanks for the continuing support of the regular working bee attendances. A total of 1289 hours have been spent at working bees in the 2013/2014 year. It was acknowledged that a large number of individual hours go into the project that are not recorded.
Projects – A Morepork nest box, Sexton Road Entrance, Sexton Road Track Extension and major clearing and planting ofSexton Road
Funding – $1,200.00 from HCC Community Fund for track construction, $500.00 from Honda Tree fund, DOC funding for Skink Habitat and funding for Potting Mix from Trust Waikato all contributed to a successful year of funding.
Flora – The Biggest area is theSexton Road
Fauna – Monitoring of native skinks is being carried out with a habitat to be built shortly. Ongoing monitoring of Weta Homes is being carried out. WRC carried out a fish survey during the year with Banded and Giant Kokopu being found. A survey is to be carried out for the native Mud Fish. Tui are regular visitors to the gully. Morepork Owls are often heard at night and roost in the gully during the day. A Morepork nest box was erected last August.
Pest
Control – Another successful year for the control of Rats and Possums. 11 Rats and 15 Possums have been trapped with 342 Rat baits taken from the
bait stations. No Rats have been recorded in the Tracking Tunnels.
Moved: Malcolm Watkins
Seconded: Cathy Davidson
The Chairman’s report was read to the meeting (please refer to the report attached). The following is a summary of this report.
Rex expressed his thanks for the continuing support of the regular working bee attendances. A total of 1289 hours have been spent at working bees in the 2013/2014 year. It was acknowledged that a large number of individual hours go into the project that are not recorded.
Projects – A Morepork nest box, Sexton Road Entrance, Sexton Road Track Extension and major clearing and planting of
Funding – $1,200.00 from HCC Community Fund for track construction, $500.00 from Honda Tree fund, DOC funding for Skink Habitat and funding for Potting Mix from Trust Waikato all contributed to a successful year of funding.
Flora – The Biggest area is the
Fauna – Monitoring of native skinks is being carried out with a habitat to be built shortly. Ongoing monitoring of Weta Homes is being carried out. WRC carried out a fish survey during the year with Banded and Giant Kokopu being found. A survey is to be carried out for the native Mud Fish. Tui are regular visitors to the gully. Morepork Owls are often heard at night and roost in the gully during the day. A Morepork nest box was erected last August.
Moved: Malcolm Watkins
Seconded: Cathy Davidson
3. Secretaries Report and
Correspondence
A list of correspondence was presented to the meeting. The meeting expressed its thanks to Malcolm Watkins for the work carried out on funding applications.
Moved: Rod Lugton
Seconded: George Dyer
A list of correspondence was presented to the meeting. The meeting expressed its thanks to Malcolm Watkins for the work carried out on funding applications.
Moved: Rod Lugton
Seconded: George Dyer
4. Financial Report
A financial report was tabled.
A financial report was tabled.
Basic summary is that there is $3,0044.75 tagged to specific projects and $1,486.51 in our general fund account. A full set of accounts will be willingly forwarded to any person requesting them. This blog does not like formatting.
Moved: Richard Flint
Seconded: Rex Bushell
Moved: Richard Flint
Seconded: Rex Bushell
4.1. Clause 10.2 of Certificate of
Incorporation
10.2 At the first meeting of the Board in each financial year, the Board will decide by resolution the following:
10.2.1 All funds are received into the cheque account.
10.2.2 The Treasurer will produce receipts as required.
10.2.3 The cheque account will operate for the next financial year. The three Trustees have access to this bank account.
10.2.4 The three Trustees are allowed to issue cheques. One signature only is required on any one cheque.
10.2.5 The policy regarding investment of funds will be made as required..
It was resolved that the above clauses of the Certificate of Incorporation should remain the same for the next financial year.
It was resolved by the Trustees that an Audit of the accounts was not required for the 2013/2014 year.
10.2 At the first meeting of the Board in each financial year, the Board will decide by resolution the following:
10.2.1 All funds are received into the cheque account.
10.2.2 The Treasurer will produce receipts as required.
10.2.3 The cheque account will operate for the next financial year. The three Trustees have access to this bank account.
10.2.4 The three Trustees are allowed to issue cheques. One signature only is required on any one cheque.
10.2.5 The policy regarding investment of funds will be made as required..
It was resolved that the above clauses of the Certificate of Incorporation should remain the same for the next financial year.
It was resolved by the Trustees that an Audit of the accounts was not required for the 2013/2014 year.
4.2. A report of hours worked was
prepared and tabled by Richard Flint. The total number of hours
worked is 1289 with an average of 8 volunteers at each Wednesday Working
Bee. A considerable number of hours are spent
by volunteers on pest control and funding applications and other administrative
work that are not recorded in this report.
5. Confirmation of Trustees
A resolution was agreed to confirm the existing Trustees of Mangaiti Gully Restoration Trust for the next 12 months as follows:
Rex Bushell Trustee/Chairperson
Rodney Lugton Trustee
Timothy Reardon Trustee
A resolution was agreed to confirm the existing Trustees of Mangaiti Gully Restoration Trust for the next 12 months as follows:
Rex Bushell Trustee/Chairperson
Rodney Lugton Trustee
Timothy Reardon Trustee
6. Election of Officers
Rex advised that the existing officers had agreed to carry on in that office for the next financial year.
A resolution was agreed to elect the existing officers of the trust unopposed:
Rex Bushell Chairperson and Trustee
Timothy Reardon Treasurer and Trustee
Malcolm Watkins Secretary
Rex advised that the existing officers had agreed to carry on in that office for the next financial year.
A resolution was agreed to elect the existing officers of the trust unopposed:
Rex Bushell Chairperson and Trustee
Timothy Reardon Treasurer and Trustee
Malcolm Watkins Secretary
7. Clause 3 of the Trust Deed
This clause was read to the meeting:
Clause 3. Purposes:
3.1 The Trust is a voluntary organisation whose purpose is to restore, then maintain the native flora of the gully back to, as near as possible, pre European status and to manage the gully in such a way that native fauna (birds, fish, bats, reptiles & insects) will re establish, either naturally or by introduction and for this to be sustainable.
3.2 To co-operate with other persons and organisations sharing aims and objectives similar to the objectives of this trust.
There was some discussion regarding clause 3 and whether the purpose of the trust had changed. It was resolved that clause 3 of the Trust Deed should remain unchanged.
This clause was read to the meeting:
Clause 3. Purposes:
3.1 The Trust is a voluntary organisation whose purpose is to restore, then maintain the native flora of the gully back to, as near as possible, pre European status and to manage the gully in such a way that native fauna (birds, fish, bats, reptiles & insects) will re establish, either naturally or by introduction and for this to be sustainable.
3.2 To co-operate with other persons and organisations sharing aims and objectives similar to the objectives of this trust.
There was some discussion regarding clause 3 and whether the purpose of the trust had changed. It was resolved that clause 3 of the Trust Deed should remain unchanged.
8. General Business
8.1. The meeting asked for further
information on the Fairfield Project (Fairfield College
Meeting
closed at 8:30 PM
Mangaiti Gully Restoration Trust
Chairman’s report August AGM 2014
·
Start by thanking
all the volunteers who have made this project such an ongoing success. We
have worked 1289 volunteer hours in formal working bees this past year. It has
to be acknowledge that a lot more hours are done by individuals from time to
time during the year that goes unrecorded.
General
·
Landcare’s Wetmak
video photo shoot was done in our gully. The video demonstrated how to set up
photo points in your restoration projects.
·
Mangaiti Gully
was include in the bilingual (Maori / English) publication of examples of
restoration types being carried out in the Waikato catchment. This publication
was done by Landcare commissioned by the Waikato River Trust.
Projects
·
Morepork nest box
·
Upgrading of the
bridge at Sexton Road
·
Sexton Road
entrance cleared of weeds and planted
·
Track built along
Sexton Road southern slope
·
Major clearing
and planting on the Sexton Road southern slope
Funding
We had a successful year with funding coming from a
number of sources (see the treasury report for details). HCC Community Fund for
track construction along the foot of the Sexton Road Southern Gully slope. $500
from the Honda Fund for the purchase of plants. Funding from DOC to construct a
habitat for Skinks (still yet to be constructed) and $350 from Trust Waikato
for potting mix.
Flora
The biggest planting project was on the southern gully slope
which was 80m long by 15m wide. This involved the clearing of blackberry last
summer, grassing in autumn and then winter planting of 500 natives supplied by
HCC.
There were other smaller areas planted and some under
planting done. The total number of natives planted were 833 for the 2013/14
financial year. This number did not included the 500 for the main project as
this was done in July which comes under the 2014/15 year.
The shade house was full to over flowing with plants our
members have raised.
Fauna
Native fauna is often a forgotten part of a restoration
projects. This tends to be because it is often more specialised and the fauna
can be hidden. Our Trust is committed to recording existing fauna and enhancing
the landscape to ensure their survival.
·
We are surveying the skink population to
identify whether we have any Australian rainbow skinks. To date they have all
been native coppers. A habitat is being built shortly that will give the skinks
protection from cats. This is hoped to increase their population.
·
Weta homes in the form of short pieces of bamboo
were introduced a couple of years ago and ongoing monitoring is being done.
·
A second fish survey by the scientists from the
Waikato Regional Council was done again this year which found a good selection
of native fish including Banded and Giant Kokopu and Inanga, Planting the creek
banks with overhanging plants like Carex
secta to give fresh water marine life protection and to encourage them to
breed is ongoing. There was discussion about the elusive native mud fish and
whether it would be present in the gully. DR Bruno David, WRC, suggested we
monitor the water in August / September to see if there are any sign of
spawning. A sure sign of their presents.
·
Tui are regular visitors to the gully throughout the winter
months. There has been no sign of Tui remaining in the gully over the breeding
season yet.
·
Morepork Owls have been sighted three times roosting during the
day all around the same location and are frequently heard at night. We built
and erected a nesting box for Morepork in August last year. When it was check
in October there were two eggs but unfortunately the birds did not sit.
Pest control
The control of rats and possums has been very successful
although it is ongoing as others move into the area to fill the vacuum.
In this financial year just past 342 baits were eaten by
rats and 11 rats trapped in the two traps we have out.
In the same period we caught 15 possums.
There were two rat monitoring’s using tracking tunnel
with inked cards done. One in August last year and the other in November. There
was not one rat recorded in any of the 11 tracking tunnels.
_________________________________________________________________________________
2012 Annual General Meeting Minutes
Meeting No.3
Date 31 July 2012 Meeting
commenced at 7:20 PM
Place 7 Carisbrook
Place
Present Rex Bushell Coordinator & Trustee
Tim Reardon Treasurer & Trustee
Rod Lugton Trustee
Malcolm Watkins Secretary
Robin Holdsworth
George Dwyer
Eileen Reardon
Vince Gabelich
Cathy Davidson
Richard Flint
Apologies : Lynne Garnham on behalf of Tui 2000
Confirmation of Trustees
A resolution was agreed to confirm the existing Trustees of Mangaiti Gully Restoration Trust for the next 12 months as follows:
Rex Bushell Trustee/Chairperson
Rodney Lugton Trustee
Timothy Reardon Trustee
Election of Officers
A resolution was agreed to elect the existing officers of the trust unopposed:
Rex Bushell Chairperson and Trustee
Timothy Reardon Treasurer and Trustee
Malcolm Watkins Secretary
2011 AGM Minutes
The minutes of the Annual General Meeting held 6 July 2011 were read to the meeting. A resolution was passed that these were a true record of that meeting.
Clause 3 of the Trust Deed
A resolution was agreed to confirm the existing Trustees of Mangaiti Gully Restoration Trust for the next 12 months as follows:
Rex Bushell Trustee/Chairperson
Rodney Lugton Trustee
Timothy Reardon Trustee
Election of Officers
A resolution was agreed to elect the existing officers of the trust unopposed:
Rex Bushell Chairperson and Trustee
Timothy Reardon Treasurer and Trustee
Malcolm Watkins Secretary
2011 AGM Minutes
The minutes of the Annual General Meeting held 6 July 2011 were read to the meeting. A resolution was passed that these were a true record of that meeting.
Clause 3 of the Trust Deed
Clause 3. Purposes:
3.1 The Trust is a voluntary organisation whose purpose is to restore, then maintain the native flora of the gully back to, as near as possible, pre European status and to manage the gully in such a way that native fauna (birds, fish, bats, reptiles & insects) will re establish, either naturally or by introduction and for this to be sustainable.
3.2 To co-operate with other persons and organisations sharing aims and objectives similar to the objectives of this trust.
There was some discussion regarding clause 3 and whether the purpose of the trust had changed. It was resolved that clause 3 of the Trust Deed should remain unchanged.
- Chairman’s Report
There were two organised group visits to the gully during the year.
Mangaiti Gully Restoration Trust was nominated for the HCC Kowhai Award and was granted $400.00 for our environmental work in the community.
Several projects have been started during the year and these are ongoing for the 2012/2013 Year. These projects are: boardwalk and track building, pest control and the building of a shade house. Funding has been made available from Trust Waikato, Waikato Regional Council and Hamilton City Council for these projects.
Over 1,872 plants have been planted so far during this winter planting season mainly around the pond area and
Thirteen Rat bait stations have been installed throughout the gully. 392 baits have been taken since December 2011. These bait stations are monitored weekly. Twenty Possums have been caught with two Cage Possum traps.
. Correspondence
A list of the correspondence sent and received since the 2011 AGM was tabled (please refer to the attached correspondence list). There was some discussion regarding applications for funding and funding received from these organisations. It was resolved to accept this list as a true record of the correspondence, sent and received, for the 2011/2012 year.
A list of the correspondence sent and received since the 2011 AGM was tabled (please refer to the attached correspondence list). There was some discussion regarding applications for funding and funding received from these organisations. It was resolved to accept this list as a true record of the correspondence, sent and received, for the 2011/2012 year.
Financial Report
A financial report was tabled (please refer to the financial report attached). The meeting asked for clarification regarding bank accounts and access to them. Rex Bushell read through the Trust Deed section 10. A resolution was made by those present to accept the following items regarding the financial issues of the trust.
10.2.1 All funds are received into the cheque account.
10.2.2 The Treasurer will produce receipts as required.
10.2.3 The cheque account will operate for the next financial year. The three Trustees have access to this bank account.
10.2.4 The three Trustees are allowed to issue cheques. One signature only is required on any one cheque.
10.2.5 The policy regarding investment of funds will be made as required.
10.4 It was resolved by the Trustees that an Audit of the accounts was not required for the 2011/2012 year.
The meeting expressed its thanks to Tim Reardon for the efforts made in preparation of the financial report and handling of the accounts during the year.
A financial report was tabled (please refer to the financial report attached). The meeting asked for clarification regarding bank accounts and access to them. Rex Bushell read through the Trust Deed section 10. A resolution was made by those present to accept the following items regarding the financial issues of the trust.
10.2.1 All funds are received into the cheque account.
10.2.2 The Treasurer will produce receipts as required.
10.2.3 The cheque account will operate for the next financial year. The three Trustees have access to this bank account.
10.2.4 The three Trustees are allowed to issue cheques. One signature only is required on any one cheque.
10.2.5 The policy regarding investment of funds will be made as required.
10.4 It was resolved by the Trustees that an Audit of the accounts was not required for the 2011/2012 year.
The meeting expressed its thanks to Tim Reardon for the efforts made in preparation of the financial report and handling of the accounts during the year.
. General Business
Malcolm Watkins raised the requirement for a Health and Safety sign at the entrance to the track atSexton
Road
It was resolved to review the requirement of these signs from time to time to assess the necessity for them.
Malcolm Watkins raised the requirement for a Health and Safety sign at the entrance to the track at
It was resolved to review the requirement of these signs from time to time to assess the necessity for them.
Meeting closed at 8:30 PM
-------------------------------------------------------------------------------------------------------------------------- ---
Operating Accounts For year ending 30
June 2012
Income 2011 2012
20.00 Donations 100.00
Plant Sales 86.10
Trust Waikato 700.00
Waikato
Regional Council 1,008.00
Kowhai Award 400.00
HCC Enviro Fund 2,000.00
Sale of posts 520.00
20.00 Total Income 4,814.00
Expences
Selling Exp 36.75
Plant
purchase 85.50
Pest Control
949.25
Plant
raising 514.77
Construction 358.37
Weed control
23.17
Miscellaneous 89.82
00.0 Total
Expenses 2,057.63
20.00 Net gain 2,756.47
Statement
of Financial position at 30 June
Net worth
20.00 Westpac account 03 1557
0463402 00 2,776.47
Held
in:
Restricted
Purposes Funds
Trust Waikato Grant 314.51
Waikato Regional Council Grant 82.70
HCC Envirofund 2,000.00
Unrestricted
Funds:
Post sale 342.10
Plant sale 0.38
Donations 5.48
Kowhai Award 31.30
This is a true statement of the
financial affairs of the Mangaiti Gully Restoration
Trust for the year 1 July
2011 to 30 June 2012
TF Reardon
________________________________________________________________________________
Chairman’s report July AGM 2012
General
·
We had two organised group
visits during the year. One was part of the Gully Open Day Programme run by the
HCC and Waikato University and the other was part of the Landcare Action
Conference.
· It was decided prior to Christmas to stop having the monthly Saturday working bees. This was because we were making such good progress with the Wednesday working bees and it was getting too difficult to organise the Saturday ones.
· We have worked 1132 volunteer hours in this past year.
· It was decided prior to Christmas to stop having the monthly Saturday working bees. This was because we were making such good progress with the Wednesday working bees and it was getting too difficult to organise the Saturday ones.
· We have worked 1132 volunteer hours in this past year.
Awards
Mangaiti Gully
Restoration Trust was nominated by a number of people
and won the HAMILTON CITY COUNCIL KOWHAI COMMUNITY GROUP AWARD and received
$400 for our work in the local environment through community involvement, pest
control, clearing, and planting.
Projects
The first stage of the gully board
walk and track was completed under the willow canopy.
The track across the new planting was
cut by a small digger. This was organised and paid for by HCC. We completed it
with matting and pit sand. This joined up with the board walk under the willow
canopy.
The
steps and track was upgraded that went down the side of the foot bridge.
An access track
and a set of step were built at the Sexton Road end of the gully. This will
eventually join up with the track coming up from the foot bridge.
The shade house
has been a long ongoing project which started in November 2011 when we
dismantled a shade house in Te Pahu. Finding a suitable place to build it was
challenging. We settled on a site in our gully at the foot bridge end by the
pond. Building had started by our year
end but it was not finished.
Funding
We had a successful year with funding
coming from a number of sources (see the treasury report for details). A total
of $00.00 was raised of which $00.00 was non allocated funding. Non allocated
funds are important to have as it gives us some flexibility with our projects.
Flora
We are working through our target list
of plants to reintroduce to the gully.
Approximately 200
Kawkawa were raised from seed collected from Pukemokemoke. 80 have been planted
out in the understory with more still to be planted.
The main
planting this winter was;
- Around the pond with a mixture of plant species.
- The valley floor between the pond and the creek with Manuka and Carex secta.
- Under the willow canopy just north of the foot bridge with 48 Kahikatea and 40 Astelia grandis.
- Under the willow canopy at Sexton Road 350 Carex virgata, 20 cabbage trees, 50 Astelia grandis and 11 Pukatea .
We did two plantings of the epiphyte Collospermun
hastatum and
other understory and infill planting.
The financial year end is in the middle of the winter
planting. This makes gives totals planted difficult but plants planted this
winter season will be over 1,872.
Fauna
Native fauna is often a forgotten part
of a restoration projects. This tends to be because it is often more
specialised and they can be hidden. Our Trust is committed to recording
existing fauna and enhancing the landscape to ensure their survival.
- Weta Homes have been introduced and ongoing study is being done.
- Following a fish survey by the scientists from the Waikato Regional Council which found a good selection of native fish including Banded and Giant Kokopu and Inanga, we have started introducing fish hotels and planting the creek banks with overhanging plants. This work is ongoing.
- Our gully was part of a city wide survey to establish the location of Pekapeka, Long-tailed Bat colonies. Unfortunately 7 monitors in place for three nights failed to pick up any sign of them.
- Tui are regular visitors to the gully although not in the numbers we would like and that are present in other parts of the city.
- Morepork Owls have been sighted twice roosting during the day and are frequently heard at night.
With a pest control program under way we expect that the
population of the existing fauna to increase over time.
Pest
control
The two pests we are focusing on are
possums and rats.
- There are 13 rat bait stations throughout the gully. These are monitored weekly with a total of 392 baits been eaten since November 2011.
- From January to June 20 possums have been caught in two traps.
We have had one DOC 250 trap set and
baited with an egg. This was targeting ferrets and stoats. Nothing has been
caught and this is no sign of them being about.
As chairman I would like to thanks all
those that have freely given their time to work on the trusts objectives. While
I appreciate that many of us get a great deal of satisfaction from what we are
achieving it still has to be acknowledged that without your participation none
of this would have happen.
Rex Bushell
________________________________________________________________________________
Meeting Minutes 2011
Meeting No. : 2 – AGM
Date : 6 July 2011
Place : 7 Carisbrooke Place, Rototuna, Hamilton
Present :
Rex Bushell MGRT Trustee & Coordinator
Rod Lugton MGRT Trustee
Tim Reardon MGRT Trustee & Treasurer
Eileen Reardon MGRT Support Group Member
Malcolm Watkins MGRT Secretary
Gary Ayers Gully Neighbour
Apologies : Vince Gabelich
The Minutes : Annual General Meeting Meeting Start : 7:00 PM
Item Description & Action
1/ Trust Deed
Rex Bushell read through sections of the trust deed as follows:
-Trust board to be made up of a minimum of three members and not more than seven members. This gives an uneven number for voting.
-Board meetings are to be held at least once a year.
-The Trust financial year shall run from 1st July to 30th June of each year.
-A Common Seal will be purchased to affix to official documents.
-Charities Commission registration has been applied for. Any information and reports required of this Commission will be adhered to.
2/ Chairman’s Report
Tabled – please refer to the attached
- The gully restoration group started in October 2010
- 430 voluntary hours have been spent since records began on 1st January 2011.
- We have an email list of 75 people. This is made up of Gully members, gully neighbours and support group members.
- We were registered as a trust on 29th April 2011.
3/ Treasurers Report
Tabled – Please refer to the full report below
- We have opened an account with Westpac Banking Group.
- Funds available at 30th June 2011 $20.00
- The WBG account address is to be the secretary’s address. This adds another level of security, as the secretary will always see the bank statement each month and can check on any account discrepancies if required.
4/ Election of Officers
The following officers were elected unopposed:
- Chairperson/Coordinator Rex Bushell Trustee
- Treasurer Tim Reardon Trustee
- Secretary Malcolm Watkins
- Trustee Rod Lugton Trustee
5/ Common Seal
The purchase of a Common Seal was discussed. It was assumed that it would be a standard stamp and could be purchased from an engraver. Tim is to enquire from Davey Engravers.
TR to action
6/ Draft Budget
A draft budget was tabled by Rex and Malcolm. A summery of the details are as follows:
- Total budget for the 2011/2012 year is $4,755.52. This includes funds for tools, pest control, building materials, nursery plants and consumables.
- An Application for $2,874.00 has been made to Trust Waikato for potting mix and plant containers. We will be notified the results of this application in August.
- WEL Trust funding round is in August. It is intended to make an application for funds from this trust at this time.
- Rex and Malcolm attended the Tree Crops car boot sale on 2nd July selling non eco sourced plants. A total of $77.50 was made on the day. It was discussed generally about using this type of sale for income for the group as we are being offered non eco plants for our own use. Malcolm is to investigate the possibility of using a local car boot sale for the sale of plants. Otherwise the Tree Crops sale in 2012 could be used.
7/ Plant Raising
A large number of plants are being raised by the group members but not a lot of space on residential property is available for this activity. Rex discussed the possibility of approaching Netherville Retirement Village in Rototuna to see if we could get any help from their residence with this activity. However we need to find funding for potting mix and containers before we can do this.
8/ Trustee Liability
Trust deed, clause 14
Rex Bushell is to discuss with the Hamilton City Council (HCC) the liability of local slippage to ensure that none of the trustees at any time could be held liable for land slippage which may be attributed to the work that is being carried out in the gully.
RB to action
9/ Mangaiti Wilderness Wetland
Tabled – Please refer to the full draft signage below
HCC is concerned regarding the use, by the public, of the proposed track and board walk. A suggested sign could be erected at each end of the track, Gully Bridge and Sexton Road, to advise the public of the health and safety issues of using the track.
10/ Health & Safety Document
Gerard Kelly (HCC) has sent MGRT a large H & S document.
- Tim is to follow up with this document and report back.
- A Hazard board may be required for each working bee.
- Two members of the group have carried out recent first aid courses. However these are not current.
TR to action
11/ Rubbish
A large amount of rubbish is being collected at each working bee. We have asked HCC for a rubbish bin to be installed at the bridge that we could empty each Wednesday. HCC are to advise.
Meeting closed: 8:35 PM
Next meeting: To be advised
________________________________________________________________________
Chairman’s report July AGM 2011
A summary of the year’s activities and achievements
Mangaiti Gully Restoration Group started in October 2010 after an open day at which 30 supporters attended
- We have been having a working bee every Wednesday morning from 8.45am to 12 noon and one on the 3rd Saturday of every month also from 8.45am to 12 noon.
- There have been 430 voluntary hours worked since records began on the 1st Jan 2011. I would like to record my thanks to the outstanding support of volunteers to this project.
- Weed control has been done focusing mainly on releasing existing native flora from honey suckle. Extensive areas were successfully cleared around and north of the foot bridge. This has enabled the existing native flora to re-establish itself with the support of under planting with natives that were not present, but would have historically been in Hamilton gullies.
- We have a blog site http://gullyrestoration.blogspot.com/ were our progress is recorded.
- We have an email list which has a sum of 75 people. This is made up of 3 sub lists; Group Members 32, Gully Neighbours 22 and Support Group 21. A monthly update is sent out on our blog to all the people on these lists.
- A sign was erected at the walk bridge that advertises our working bees
- The first part of a track was formed by building the steps down beside the foot bridge and shingling a track around to a small flood proof bridge, across the creek under the willow canopy.
- There have been 2768 trees/plants planted to July 2011. This includes 2,328 winter planting from HCC.
- We became registered as a Trust on 29th April 2011. The objective of becoming a trust was so that we could be more effective in apply for funding.
- We started developing a pest control program with the building of six prototype rat traps. Five rats have been caught to date.
- Seed collecting of target species has taken place and seed raising has commenced.
Rex Bushell
Mangaiti Gully Restoration Trust
Trustee & Chairman
_________________________________________________________________________
Mangaiti Gully Restoration Trust
Operating Account for the period ended 30 June 2011
To June 2011
Income
Donations $20.00
Total Income $20.00
Expenses
(Nil expenses) $0.00
Total Expenses $0.00
Net Gain $20.00
Statement of Financial Position 30 June 2011
Assets
Bank Account (Suffix – 000) $20.00
$20.00
Represented by accumulated funds
$0.00
Gain $20.00
$20.00
Tim Reardon
Mangaiti Gully Restoration Trust
Trustee & Treasurer
___________________________________________________________________
Mangaiti Wilderness Wetland - A Draft Sign
A wilderness area, by nature, has natural hazards that should be considered before entering this wetland. These hazards may include uneven ground that may cause slipping, tripping, and a requirement to step over trunks or protruding roots, mud holes or to avoid natural falling debris.
The board walk section of the walkway is through a flood plain and therefore may get out of alignment from time to time.
This wetland area has a lot to see and enjoy however those entering, for their own safety, should be able to physically respond to these potential hazards.
____________________________________________________________________
End of Annual Report 2011
